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Event Coordinator
Employment Type:
Permanent
Job Number: 49731084
Pay Rate: $40000-45000 / year
Job Description
Overview
We are seeking a highly organized and detail-oriented Event Coordinator to join our clients dynamic marketing team. This role requires excellent communication skills, strong time management abilities, and the capacity to work collaboratively with various team members. This is an in office position working a Monday- Friday 8-5 schedule. This is not a remote position.
Key Responsibilities
We are seeking a highly organized and detail-oriented Event Coordinator to join our clients dynamic marketing team. This role requires excellent communication skills, strong time management abilities, and the capacity to work collaboratively with various team members. This is an in office position working a Monday- Friday 8-5 schedule. This is not a remote position.
Key Responsibilities
- Event Booking & Vendor Management
- Research and secure premier trade show and conference opportunities aligned with company goals
- Review trade show contracts, booth locations, sponsorship packages and ancillary services with venues and organizers
- Coordinate shipping and logistics, internally and with external vendors
- Track shipments to event site and sales representatives attending shows
- Travel & Accommodations Arrangements
- Develop comprehensive travel itineraries for staff, speakers and VIP guests
- Book airfare, ground transportation, and lodging—ensuring cost-efficiency and traveler comfort
- Coordination of All Trade Show Functions
- Communicate continually with national sales executives via email, phone and online portal
- Serve as the primary point of contact during events, troubleshooting in real time
- Oversee booth setup, staffing schedules and promotional activities
- Coordinate attendee registrations, speaker logistics and hospitality suites
- Collaborate with other marketing team members to expedite shipments of marketing collateral and equipment for trade shows
- Manage multiple projects simultaneously, meeting deadlines and maintaining high standards
- Coordination of Internal Corporate Events
- Collaborate with internal teams to plan, decorate and host events for employees and families at corporate office and at off-site venues
- Budget & Reporting
- Tracking expenses and approvals
- Collect post-event data for future planning
- Recommend improvements and cost-saving measures for future events
- Proficiency in event management and travel booking platforms (e.g., ExhibitForce, Cvent, Eventbrite, Concur)
- Proficiency in Microsoft Outlook and Excel
- Exceptional organizational capabilities and keen attention to detail, ensuring flawless execution of complex logistics
- Strong negotiation skills and proven success managing vendor contracts
- Excellent written and verbal communication; comfortable liaising with internal teams and external vendors
- Strong creative thinking and problem-solving abilities
- Attention to detail and a commitment to delivering high-quality work
- Ability to adapt quickly to changing priorities
- Organizational skills to prioritize and manage multiple deadlines effectively
- A proactive attitude and eagerness to learn and grow within the role
- 2+ years’ experience in event coordination, trade shows or corporate travel planning
Meet Your Recruiter
Personnel Resources
Recruiter
Personnel Resources can connect you with opportunities to build your skills, flexible jobs that fit your lifestyle and companies where you can build a lasting career. You’ll be treated with respect and decency, and given opportunities to work in a safe environment with competitive pay and benefits.
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Explore exciting job opportunities around Newton, Alabama today! Nestled in the heart of Coffee County, this charming town offers a blend of southern hospitality and thriving career prospects. The serene beauty of the nearby Lake Tholocco provides the perfect backdrop for outdoor enthusiasts, while the proximity to Fort Rucker opens doors for those seeking growth in the aviation industry. Discover local delicacies like fried green tomatoes and pecan pie, and immerse yourself in the vibrant arts scene at the Wiggins Art Gallery. With easy access to the Dothan Opera House, Dothan Botanical Gardens, and the nearby Talladega National Forest for outdoor adventures, Newton is the perfect place to build your career and enjoy a fulfilling lifestyle. Start your job search with us today!